Not stock images of a folder. These are pages from the library, watermarked because they are ours — every one referenced to the regulation it satisfies, with the role that owns it and how often it is due.
Eight of them. Every document names the regulation it satisfies — and the role responsible, and the review cycle.
Regs 92–96 · keep 3 years
Medication Record
The two-person check under reg 95 — and the reg 94 exception most templates leave out, because nobody waits for a signature while a child cannot breathe. This is the difference between a form and a document written by someone who has stood in that room.
WHS Regulation · 6-monthly
Psychosocial Hazard Register Worksheet
The hazards on one page. Note the columns: date the control was implemented, residual risk, who was consulted. A register with a rating but no implementation date shows a hazard that was noticed, not one that was managed.
Reg 115 · 6-monthly
Blind-Spot Walk
Twenty minutes, twice a year. Ask every educator to name one place a child could be unseen for thirty seconds — there is always one — then walk it and decide: fix it, mirror it, or write a positioning rule.
Watermarked and softened on purpose. Members receive every document as a clean, editable Word file with nothing across the page.
Resources
Find it in ten seconds
Sleep, ratios, medication, drills, water beads, the foyer wall. If a regulation asks for it, there is a document for it.
Anyone can browse this whole list. Members download the files.
223 documents
👤Staff Records & Leadership Audits2
Audit your own staff file against regs 145–152 — including the three parts most services miss: responsible person, hours worked directly with children, and ECT access. Plus the educational leader and the National Worker Register duties.
Staff Record Audit
Educational Leader Check
🗂️WHS System & Risk Register3
Your duties, the register an inspector asks for first, and the staff explainer.
WHS Audit Calendar
WHS System Setup Checklist
WHS Risk Register
🌅Daily & Weekly Checks6
Opening, the day's watch-points, the weather call, the closure sign-off and the weekly sweep.
Daily Opening Safety Check
Daily Weather & Air Quality Check
Through-the-Day Safety Watch-points
Daily Closing and Lock-Up Check
Centre Closure Checklist
The Weekly Safety Sweep
🧽Room Cleaning3
Daily and weekly room cleaning, plus the toy schedule for the wall.
Daily Room Cleaning Checklist
Weekly Room Cleaning Checklist
Toy & Resource Cleaning Schedule
🛏️Safe Sleep & Rest4
The reg 84C risk assessment, the six-monthly practice audit, the environment check and the sleep records — aligned to current Red Nose guidance.
Sleep and Rest Risk Assessment
Safe Sleeping Practice Audit
Safe Sleep & Rest Audit
Cot & Sleep Room Environment Check
👀Supervision6
The audit, the reg 151 sign-in/sign-out sheet, the blind-spot walk and the cross-reference map.
Supervision Risk Assessment
Supervision Audit
Direct Supervision Sign-In / Sign-Out Sheet
Blind-Spot Walk
The Supervision Map
Active Supervision Spot Signs
🧠Psychosocial Hazards & Wellbeing9
The 12-week implementation plan, the roster design standard, the psychological injury guide, the full 5-step risk assessment, the hazard translation, the register worksheet and the quarterly consultation.
The 12-Week Educator Wellbeing Plan
Roster Design Standard
Psychological Injury — Responding, Supporting and Returning to Work
Psychosocial Hazards Risk Assessment
Psychosocial Hazards — The Fourteen, Translated
Psychosocial Hazard Register Worksheet
Quarterly Psychosocial Check-in
Team Wellbeing Pulse Check
Educator Wellbeing Support Record
🤕Worker Injury & Return to Work6
What happens after an educator is hurt — the register, the 48-hour clock, SIRA's return-to-work duty, and the manual handling assessment that prevents the claim.
The annual plan review, fire readiness and the site and equipment verification that asks whether the building would actually work.
Annual Emergency Plan Review
Fire & Emergency Readiness Check
Emergency Site & Equipment Verification
Emergency Access Brief — Can the Ambulance Actually Find You?
🧯Emergency Drill Records — one per drill type14
Reg 97 requires a rehearsal every 3 months. One blank record per drill type — evacuation, lockdown, shelter, medical, missing child and unsafe person — plus the annual tracker, the participants log and the one-page regulatory reference.
Emergency and Evacuation Risk Assessment
Fire Evacuation Drill Record — Multi-Storey
Fire Evacuation Drill Record
Lockdown Drill Record
Smoke, Bushfire & Air Quality Shelter Drill Record
Extreme Weather Shelter Drill Record
Medical Emergency Drill Record — Seizure
Medical Emergency Drill Record — Anaphylaxis
Medical Emergency Drill Record — Asthma
Missing Child Drill Record
Inappropriate Adult or Unsafe Person Drill Record
Annual Emergency Drill Tracker
Drill Participants & Observer Log
Emergency Drills — Regulatory Reference
🏠Space-by-Space Safety8
One check per physical space — room, bathroom, outdoor, storage, laundry, kitchen, office.
Learning Room Safety Check
Bathroom & Nappy Change Safety Check
Outdoor Safety Check
Playground Equipment & Surfacing Audit
Indoor & Outdoor Storage Check
Laundry Safety Check
Kitchen Safety Check
Office & Admin Ergonomics Check
🧮Staffing, Ratios & Records9
The ratio table with the reg 122 trap, plus roles, records, displays and retention.
Record of Replacement — Educators, Early Childhood Teachers and Suitably Qualified Persons
Appointments, Consents and Designations
Responsible Person on Duty Log
Responsible Person Handover and Daily Record
Roles, Records & Displays Check
Code or Better
📝Authorisations — excursions, transport and leaving the premises6
The reg 102 and 102D authorisation instruments themselves, the embark and disembark record, the 12-month expiry register with its 60-day reminder, and the reg 99 authorisation for a child to leave the premises.
Excursion Authorisation
Transportation Authorisation
Excursion and Transport Authorisation Register
Written Authorisation for a Child to Leave the Premises
Excursions and Incursions Risk Assessment
Transportation Risk Assessment
🩹Incidents & Notification6
The NSW-current record, the notifiable test, the spot audit and the parent duty.
Incident, Injury, Trauma & Illness Record
Is It Notifiable? — The 60-Second Check
Incident Record Spot Audit
Parent Notification Guide — The 24-Hour Duty
Parent Notification Attempt Log
Post-Incident Equipment Removal and Return-to-Use Record
💊Medication & Medical Conditions4
The reg 92 record with the two-person check, the emergency card and the monthly audit.
Medication Record
Which Authorisation Applies — Medication, Creams, Sunscreen and Health Products
Medical Risk Minimisation & Communication Plan
Allergies & Medical Conditions Audit
🤒Illness & Exclusion3
The exclusion periods table you reach for at 8:40am, the send-home decision and the reg 88 outbreak notice.
Illness Exclusion Periods — Quick Reference
Illness & Exclusion — The Send-Home Decision
Outbreak Notice to Families
🚪Safe Arrival & Collection6
The attendance record audited, the daily headcount logged, collection authority checked — and the two documents that stop a child being lost, locked in or locked out.
Collection & Authorised Nominee Check
Enrolment Form Design Audit
Attendance Record Audit
Daily Headcount & Roll Check Record
Missing, Locked In or Locked Out — Prevention Audit
Safe Arrival of Children Risk Assessment
🚐Transportation2
The 5-step risk assessment regs 102B–102C require, and the pre-departure check and vehicle sweep that account for every child on and off, every leg.
Transportation Safety Check & Vehicle Sweep
Transportation Risk Assessment
🌙Sleep Check Records2
The daily records — main learning spaces and sleep room.
Sleep Check Record — Main Learning Spaces
Sleep Check Record — Sleep Room / Under 12 Months
🍳Kitchen & Food Safety4
The Standard 3.2.2A audit — childcare is a Category One food business — plus the cook's weekly log and the staff knowledge check.
Food Safety Standards Audit
Food Safety Records and Retention — What Standard 3.2.2A Actually Requires
Cook's Weekly Food Safety Log
Staff Food Hygiene Knowledge Check
🥗Healthy Lifestyle3
Menu planning by the fortnight, and physical activity by age group.
Weekly Menu Display and Daily Variation Record
Menu Planning Check
Physical Activity Audit
🧤Practice Observation3
Watch the routine as it actually happens, then coach.
Daily Personal Care Log — Nappies, Pull-Ups and Toileting
Nappy Change — Observed Practice
Toileting — Observed Practice
🏛️Standard 1 — Leadership & Culture6
Statement of Commitment, Code of Conduct check and the culture evidence list.
Child Safe Self-Assessment and Action Plan
Statement of Commitment to Child Safety
Code of Conduct Self-Check
Code of Conduct Signature Register
Child Safe Culture Evidence Check
Cultural Safety & Reconciliation Review
🎓Child Safety Training & Credentials1
Mandatory national child safety training became compulsory on 27 February 2026. Foundation modules were due by 27 August 2026, are refreshed every two years, and new staff have 14 days. This is the register that proves it.
Child Safety Training Completion Register
✅WWCC & Suitable People5
The per-room register, the seven employer duties and the quarterly expiry audit.
WWCC Register by Room
Child Safe Visitor Record
WWCC Employer Duties Check
WWCC & Credential Expiry Audit
Training and Credential Register
⏱️Responding & Reporting15
The three clocks, the first hour of an allegation, the complaints register with the 24-hour test, and the speak-up check.
The Three Timeframes — Notification Flowchart
The First Hour — Allegation Response
When an Allegation Lands
Allegation and Reportable Conduct Record
Register of Child Protection Concerns
Adult Conduct Concerns Register — Below the Reporting Threshold
Complaints Handling — Process and Procedural Fairness Check
Complaints, Concerns and Disclosures — The Legal Obligations Map
Protected Disclosures Register and s 300E Readiness Check
Protected Disclosures — Implementation, Access and Training Record
Protected Disclosure Case File and Detriment Management Plan
Policy Alignment and Consistent Language Check
Whistleblower & Speak-Up Check
Speak-Up and Reprisal Monitoring Log
⚖️The Paramount Consideration3
The new first law of every decision — explainer, test, decision record and policy clause check.
The Paramount Consideration — Explainer & Test
Paramount Decision Record
Child Safe Policy Clause Check
📵Devices & Images3
ss 175H–175I in practice — possession is the test. The compliance walk, the service-device register rules, and the full risk assessment.
Personal Devices & Cameras — Compliance Check
Images, Devices and Platforms — National Model Code Self-Audit
Digital Technologies and Online Environments Risk Assessment
🌱Building a Safe Future5
Child-to-child harm handled with care, mandatory reporting step by step, the who-to-call sheet for the worst day — and the wellbeing of the adults who carry it.
Child-to-Child Harm — Prevention & Response Check
Mandatory Reporting — Step by Step & Decision Record
Child Disclosure Record
If a Staff Member May Be Abusing a Child — Who to Call
Educator Wellbeing Support Record
📮Notifications, Displays and the Regulatory Authority6
The other twenty clocks — what happens to the SERVICE, not the child. The full reg 173 display board, and the NSW compliance and quality history display with its seven-day update clock.
Notifications to the Regulatory Authority — The Other Timeframes
Regulatory Authority Visit Record
Record of the Service's Compliance — Regulation 167
Prescribed Information Display Board — Build Sheet and Verification Record
Compliance and Quality History Display — Currency and Update Log
Roles, Records & Displays Check
🗄️Records, Retention and Producing Them4
Reg 183 in full with the three overlays that run longer, the destruction log and the do-not-destroy hold, the disclosure decision record for the question asked at the counter, what transfers on a change of provider and what never does, and the 60-second produce-on-request test.
Records Retention and Destruction Schedule with Destruction Log
Disclosure of Records — Access, Confidentiality and the Decision Record
Available at the Service — The Produce-On-Request Register
Service Approval Transfer and Closure — Records Handover and Custody Record
📗Element Reviews2
The 15-minute template and a completed sample.
Element Review Template
Element Review — Completed Sample (2.2.1 Supervision)
🗓️Planning & Evidence7
The live log of what changed and what you did about it, the QIP audit against regs 55–56, the whole-NQS planner and the filing system that makes your SAT fill itself.
Terms of Use, Licence & Disclaimer
Compliance Framework Map
Regulatory Update Log
Quality Improvement Plan Audit
The Master Audit Planner
The Evidence File System
Staff Meeting Record and Reflection Journal
🎨QA1 & QA3 — Program & Environment3
Curriculum coverage, learning materials and the physical environment.
Curriculum Coverage — 4-Week Grid
Learning Materials Audit
Physical Learning Environment Audit
🤝QA4 & QA5 — Relationships & Team7
Interactions, communication, trust, belonging, behaviour, dignity and teamwork.
Interactions With Children Audit
Communication Style Audit
Trusting Relationships Audit
Sense of Belonging Audit
Positive Behaviour Audit
Dignity & Rights of the Child Audit
Teamwork & Professional Collaboration Audit
🧭QA6 & QA7 — Community & Leadership5
Community, continuity, philosophy, self-reflection and the enrolment record audit.
Community Connections Review
Continuity of Care Review
Philosophy Engagement Review
Values, Beliefs & Assumptions — Self-Reflection
Enrolment Record Completeness Audit
🌱Sustainability2
The 3.2.3 audit and the action plan with children's roles.
Sustainability Audit
Sustainability Action Plan
📐Core & Legally-Named Risk Assessments5
The assessments the Regulations name directly, plus the register, the child template and the everyday learning experience record.
Sample Risk Assessment Library
Digital Technologies and Online Environments Risk Assessment
Individual Child Risk Assessment
Learning Experience Risk Assessment and Review Record
The Risk Assessment Register
🧯Safety & Environment Risk Assessments14
The physical hazards — equipment, materials, weather, building and the things you bring in.
Climbing and Active Play Equipment Risk Assessment
Loose Parts Play Risk Assessment
Risky Play Risk Assessment
Sensory Play Risk Assessment
Scissors and Sharp Tools Risk Assessment
Furniture Fixtures and Small Equipment Risk Assessment
Multi Storey Building Risk Assessment
Water Safety Risk Assessment
Safe Weather Risk Assessment
Bush Fire Smoke and Air Quality Risk Assessment
Noise Risk Assessment
Manual Handling Risk Assessment
New or Modified Space Item or Structure Risk Assessment
Button Batteries and Small Power Sources Risk Assessment
🛡️Child Protection & People Risk Assessments6
Protection, conduct, visitors and the workplace between the adults.
Child Protection Risk Assessment
Child Safe Environment Risk Assessment
Inappropriate Conduct Risk Assessment
Visitors and Allied Health Professionals Risk Assessment
Bullying Discrimination and Harassment Risk Assessment
Psychosocial Hazards Risk Assessment
🎯Operations & Events Risk Assessments6
Allergy, excursions and incursions, transportation, celebrations and the interruptions that stop a day.
